Bar, Alcohol,Beverage Supplier Application

    Please take the time to read the following information before submitting your application. This document outlines the basic conditions and expectations Pirates of Port Adelaide has of you as a supplier of a bar and beverage service, and provides you the information on which to determine your interest.

    Pirates of Port Adelaide works to provide accurate information, the nature of regulation means details below are subject to change during the planning. In the event of change, Pirates of Port Adelaide will do their best to keep you informed of any such changes to the conditions and costs.

    Only one Bar/Alcohol supplier will be selected to operate at The Pirate Hub at Harts Mill during the Pirate Festival.  The Pirate Hub will also be a 'mess hall' of tables and chair for patrons to use.  Local ‘fixed’ businesses in the Port Adelaide Town Centre will meet any additional beverage demand from Festival go-ers.

    Key Dates
    EVENT DATES: 15-16 September (inclusive)
    Applications Open- Friday 3rd August
    Applications Close- Wednesday 15th August
    Stall holders invoiced- Monday 20th August
    Bump in- Thursday 13th Sept 11am-4pm
    Bump out- Sunday 16th 5pm-8pm
    ​
    Trading Hours
    Friday (private ticketed function) 6pm - 9.30pm
    Saturday 15th 10am – 5pm
    Sunday 16th 10am – 5pm

    Site Infrastructure and Alcohol License 
    The bar will be physically located undercover in the Harts Mill Flour Shed. Conditions apply in the Flour Shed, the most notable being that no open flames, gas or cooking is permitted as there are no extraction fans. Any smoke will set off the fire alarms.  

    Bar size will be negotiated with you but you will need to provide all furniture, non-glass cups and equipment needed for your bar.  

    The bar/alcohol provider must provide access to their site to the Pirates of Port Adelaide staff, security or other relevant regulatory bodies whenever required, to ensure compliance with all relevant codes, guidelines or laws. Failure to meet guidelines set by relevant authorities may result in the bar being closed down until such time as the breach is remedied. You will remain liable for full site fees during any period of closure.

    Site Presentation
    The Flour Shed is the all-weather pirate-hub for the 2018 Pirates of Port Adelaide Festival. Some effort to decorate your infrastructure and/or costume bar staff with the pirate/mermaid/sea-faring theme is expected.
    ​Pirates of Port Adelaide operates a high quality Festival, and as such, you will need to ensure your bar is well presented at all times. This includes any persons working at the bar or for your company, and the products and both front and back of house. Pirates of Port Adelaide retains the right to insist you properly maintain your bar and its immediate surrounds.  Failure to comply with this rule may result in Pirates of Port Adelaide taking direct action which may include repair, remediation, rubbish removal or requiring the site to shut down. The costs incurred through any of these actions will be charged to the stall holder.

    Parking/ Deliveries and Stall Holder Access
    Vehicle access for bump in/out will be restricted to traffic on roadways and not on footpaths, vehicles found to have strayed onto the footpath may incur a financial penalty. Deliveries to the site are restricted to times when the site is closed to the public.

    Power
    Power is limited on site. Only leads, power boards and electric appliances with current test tags in accordance with AS/NZS_3760:2010 may be used. Electrical appliances and leads that do not have current test tags, or that are deemed to be in breach of the safety standard will be asked to be removed from the site.

    Waste and Recycling
    Your site fee covers reasonable waste disposal and standard cleaning.
    You are asked (where possible) to use compostable packaging.
    Pirates of Port Adelaide will supply you with access to bins for waste. 
    Please note any additional cleaning from the site will be charged to you at cost + 15% .

    Gas
    In compliance with WHS guidelines, SafeWorkSA no longer allows site holders to use domestic gas bottles onsite. 

    Procedures and Policy
    Pirates of Port Adelaide has risk management procedures in relation to its operations. Whilst operating at the Pirate Hub, you and your staff are required to adhere to the procedures and policies and maintain their own WH&S policies to ensure safety of their workers and the public.
    The you and your staff will be required to attend an on-site induction with Pirates of Port Adelaide staff prior to bump in. This is to ensure you and your staff follow all safety guidelines and best-practice.

    Smoking
    Pirates of Port Adelaide requests you smoke in the designated smoking areas and to be conscious of the desire of patrons who don’t choose to smoke. Smoke-free areas include the entirety of the Flour Shed, which is the designated food and beverage area. Stall holders are asked to smoke in the designated smoking areas only. 

    Insurance
    Stall holders must carry a minimum of AUD$20 Million public liability insurance. The policy must specifically cover the operation of a temporary bar, with the correct dates of trade and the location of the site. The stall holder is required to provide a copy of their policy at the time of submitting their application.
    Please note: If you currently don't have AUD$20 Million public liability insurance, you can still submit an application. You will be required to obtain this insurance and provide evidence, two weeks out from the event.

    Security
    Security guards will be present on site during the Pirates of Port Adelaide Festival. All due care will be taken to ensure the safety of all areas of the site, however, Pirates of Port Adelaide and the Pirate Hub Coordinator, takes no responsibility for any goods or property brought onto or left on site by you or your staff.

    Cancellation
    Cancellation at any time will result in you forfeiting your fee. Cancellation after Monday 3rd September will result in you being liable for the full rental plus any costs incurred by Pirates of Port Adelaide for the hire or provision of any other services or items requested.

    Disclaimer:
    All who participate in Pirates of Port Adelaide Festival do so at their own risk. Pirates of Port Adelaide, its employees, the Pirate Hub Coordinator, and all staff connected with Pirates of Port Adelaide do not accept responsibility for any injury, damage or theft to any person, property or stock arising by reason of attendance or participation at the Pirate Hub.
    Pirates of Port Adelaide does not warrant or guarantee the number of public attendances nor assure stall holders of any particular level of patronage, promotion or turnover.
    The vendor must agree to indemnify and keep indemnified Pirates of Port Adelaide, its employees and the Pirate Hub Coordinator, against any claims or charges arising out of any actions or omissions in the performance of the provisions of this agreement.

    ​Site Fees for Bar/Alcohol Vendor​ - $1000 + GST
    Electrical fee - included in site fee
    ​Waste fee- included in site fee
    Website Festival Program listing - included in site fee
    ​Specialist cleaning- Cost + 15%
    Please upload pictures of previous stall set ups
    Max file size: 20MB
    Max file size: 20MB
    Please list variety of beverages including non alcoholic that you propose to serve during this event.
    Please upload a copy of your insurance cover and certificate of currency (.pdf) Can also be emailed via link below.
    **please note- if you don't currently have the required cover you can still apply, you will need to supply the relevant evidence of insurance 2 weeks out from the event**
    Max file size: 20MB

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