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PIRATES OF PORT ADELAIDE
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Food & Beverage Vendor Application
Please take the time to read the following information before submitting your application. This document outlines the basic conditions and expectations Pirates of Port Adelaide has of you as a food vendor, and provides you the information on which to base your application.
Pirates of Port Adelaide works to provide accurate information, the nature of regulation means details below are subject to change during the planning. In the event of change, Pirates of Port Adelaide will do their best to keep you informed of any such changes to the conditions and costs.
Only 2-3 food vendors (and one Bar/Alcohol vendor) will be selected to operate at The Pirate Hub at Harts Mill during the Pirate Festival. The Pirate Hub will also be a 'mess hall' of tables and chair for patrons to eat at. Local ‘fixed’ businesses in the Port Adelaide Town Centre will meet any additional demand for food and drink from Festival go-ers.
Key Dates
EVENT DATES: 15-16 September (inclusive)
Bump in-
Friday 14th Sept 9am-4pm
Bump out-
Sunday 16th 5pm-8pm
Trading Hours
Saturday 15th 10am – 5pm
Sunday 16th 10am – 5pm
Site Infrastructure and Size
Vendors will be physically located undercover in the Harts Mill Flour Shed. Conditions apply in the Flour Shed, the most notable being that no cooking is permitted as there are no extraction fans. Any smoke from cooking etc. will set off the fire alarms. Food vendors will, therefore, need to provide menu options that are pre-prepared.
Stall sizes will be negotiated but vendors will need to provide all furniture and equipment needed for their stall.
Stall holders must provide access to their site to the Pirates of Port Adelaide staff, security or other relevant regulatory bodies whenever required, to ensure compliance with all relevant codes, guidelines or laws. Failure to meet guidelines set by relevant authorities may result in the stall holder being closed down until such time as the breach is remedied. Stall holders will remain liable for full site fees during any period of closure.
Site Presentation
The Flour Shed is the all-weather pirate-hub for the 2018 Pirates of Port Adelaide Festival. Some effort to decorate your stall with the pirate/mermaid/sea-faring theme is expected.
Pirates of Port Adelaide operates a high quality Festival, and as such, stall holders need to take direction from the Pirate Hub Coordinator to ensure their stalls are well presented at all times. This includes any persons working at the stall, the products and both front and back of house. Pirates of Port Adelaide retains the right to insist any stall holder properly maintains their stall. Failure by the stall holder to comply with this rule may result in Pirates of Port Adelaide taking direct action which may include repair, remediation, rubbish removal or requiring the site to shut down. The costs incurred through any of these actions will be charged to the stall holder.
Parking/ Deliveries and Stall Holder Access
Vehicle access for bump in/out will be restricted to traffic on roadways and not on footpaths, vehicles found to have strayed onto the footpath may incur a financial penalty. Deliveries to the site are restricted to times when the site is closed to the public.
Power
Power is limited on site. It is important that stall holders requiring a powered site indicate what appliances they will be using within their stalls. Only leads, power boards and electric appliances with current test tags in accordance with AS/NZS_3760:2010 may be used. Electrical appliances and leads that do not have current test tags, or that are deemed to be in breach of the safety standard will be asked to be removed from the site.
Waste and Recycling
The stall holder’s site fee covers reasonable waste disposal and standard cleaning.
Stall holders are asked (where possible) to use compostable packaging.
Pirates of Port Adelaide will supply the stall holder with access to bins for waste.
Please note any additional cleaning from the site will be charged at cost + 15% to the site holder.
Gas
In compliance with WHS guidelines, SafeWorkSA no longer allows site holders to use domestic gas bottles onsite. Stall holders will be required to comply with SafeWorkSA guidelines.
Procedures and Policy
Pirates of Port Adelaide has risk management procedures in relation to its operations. Whilst operating at the Pirate Hub, stall holders are required to adhere to the procedures and policies and maintain their own WH&S policies to ensure safety of their workers and the public.
The stall holders and their staff will be required to attend an on-site induction with Pirates of Port Adelaide staff prior to bump in. This is to ensure you and your staff follow all safety guidelines and best-practice.
Smoking
Pirates of Port Adelaide requests you smoke in the designated smoking areas and to be conscious of the desire of patrons who don’t choose to smoke. Smoke-free areas include the entirety of the Flour Shed, which is the designated food and beverage area. Stall holders are asked to smoke in the designated smoking areas only.
Insurance
Stall holders must carry a minimum of
AUD$20 Million public liability insurance
. The policy must specifically cover the operation of a temporary food business, with the correct dates of trade and the location of the site. The stall holder is required to provide a copy of their policy at the time of submitting their application.
Please note: If you currently don't have AUD$20 Million public liability insurance, you can still submit an application. You will be required to obtain this insurance and provide evidence, two weeks out from the event.
Security
Security guards will be present on site during the Pirates of Port Adelaide Festival. All due care will be taken to ensure the safety of all areas of the site, however, Pirates of Port Adelaide and the Pirate Hub Coordinator, takes no responsibility for any goods or property brought onto or left on site by the stall holder.
Cancellation
Stall holder cancellation at any time will result in the stall holder forfeiting their fees. Cancellation after Monday 3rd September will result in the stall holder being liable for the full rental plus any costs incurred by Pirates of Port Adelaide for the hire or provision of any other services or items requested by the stall holder.
Disclaimer:
All who participate in Pirates of Port Adelaide Festival do so at their own risk. Pirates of Port Adelaide, its employees, the Pirate Hub Coordinator, and all staff connected with Pirates of Port Adelaide do not accept responsibility for any injury, damage or theft to any person, property or stock arising by reason of attendance or participation at the Pirate Hub.
Pirates of Port Adelaide does not warrant or guarantee the number of public attendances nor assure stall holders of any particular level of patronage, promotion or turnover.
The stall holder must agree to indemnify and keep indemnified Pirates of Port Adelaide, its employees and the Pirate Hub Coordinator, against any claims or charges arising out of any actions or omissions of the site holder in the performance of the provisions of their stall holder agreement.
Site Fees for individual food vendors
-
$275 + GST
Electrical fee -
included in site fee
Waste fee
- included in site fee
Specialist cleaning
- Cost + 15%
*
Indicates required field
Business Name
*
Contact Name
*
First
Last
Contact Number
*
Email
*
Address
*
Line 1
Line 2
City
State
Zip Code
Country
FBN number
*
Business website/Facebook/Instagram URLs
*
Please detail your hospitality experience
*
Please upload pictures of previous stall set ups
Upload File
*
Max file size: 20MB
Upload File
*
Max file size: 20MB
Briefly describe your proposed menu and the considerations you make for customers with special dietary requirements.
Comment
*
Please upload a copy of your insurance cover and certificate of currency (.pdf) copies can also be emailed to the organisers via link below.
**please note- if you don't currently have the required cover you can still apply, you will need to supply the relevant evidence of insurance 2 weeks out from the event**
Upload File
*
Max file size: 20MB
Submit
Email - Insurance cover
Home
Past Events
2018 Photo Gallery
2017 Photo Gallery
2015 Photo Gallery
2014 Photo Gallery
2013 Photo Gallery
About
Capn' Larry
International Talk Like A Pirate Day
Contact
Business Opportunities